Entry Level Customer Administrative Support Assistant Day or Night- FT/PT

The Support Specialist provides advanced administrative and organizational support to a designated department at a manufacturing facility. This role supports daily operations, management activities, budget monitoring, reporting, scheduling, and administrative processes to ensure efficient workflow, accurate documentation, and timely completion of departmental objectives. The position requires discretion when handling confidential information and the ability to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES:

• Perform and coordinate administrative tasks, including word processing, document preparation, document management, and file maintenance.
• Prepare and coordinate agendas, meeting notices, minutes, and other documentation for regular management meetings.
• Support departmental budget administration, training records, travel arrangements, expense reports, office supplies, and records retention.
• Coordinate management workshops, meetings, and other departmental events.
• Maintain and update departmental web pages and internal information systems.
• Manage time administration activities for management personnel.
• Create purchase orders and process invoices for submission to Accounts Payable.
• Monitor budget variances, forecasting reports, and financial system activities, communicating deviations to the appropriate managers.
• Update departmental target and status tracking systems.
• Schedule and organize meetings, prepare meeting materials, and coordinate video conferences.
• Support management in tracking departmental targets, monitoring progress, and ensuring timely completion of assigned tasks.
• Assist with special projects and other administrative initiatives as required.
• Handle confidential information and documentation with professionalism and discretion.
• Perform additional duties as assigned.

QUALIFICATIONS:

• High School Diploma or GED equivalent required.
• Associate degree preferred.
• Minimum of 2 years of experience in administrative support or related administrative procedures.
• Additional training as required for the assigned responsibilities.
• Valid driver's license may be required, depending on departmental needs.

REQUIRED SKILLS:

• Advanced organizational and presentation skills.
• Strong ability to manage multiple tasks, prioritize competing deadlines, and coordinate several activities simultaneously.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Experience with administrative procedures, document management, meeting coordination, and recordkeeping.
• Strong attention to detail and accuracy in administrative and reporting tasks.
• Ability to handle confidential information appropriately.
• Effective communication and coordination skills.
• Ability to monitor budgets, review reports, and communicate discrepancies or deviations to management.
• Ability to work independently while supporting management priorities and departmental objectives.

Work Environment

This is a full-time/part-time remote position. The successful candidate will perform administrative duties from a home office, communicate with colleagues through digital collaboration tools, and manage assigned responsibilities with minimal supervision while following company procedures and deadlines.

BENEFITS:

• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account
• Voluntary Term Life Insurance
• Voluntary Long-Term Disability
• Paid Time Off
• Paid Holidays
• 401(k)
• Employee Assistance Program (EAP)

With Finnish roots and rapidly growing global branches, Medix Biochemica is a leading supplier of critical raw materials to the in vitro diagnostics (IVD) industry worldwide. We develop, produce and supply high-quality antibodies, antigens, and other critical raw material products to our IVD partners all around the world, enabling the delivery of accurate IVD tests to billions of patients worldwide. Our expertise covers everything from immuno- and molecular diagnostic reagents to biospecimens and custom services. With the most comprehensive raw material portfolio in the IVD world, and a team made up of the best minds in the business, we’re ready to shorten our customers’ time to market and build quality into every one of their tests. Across disciplines and disease areas, whatever you need, chances are we IVDo that. Medix Biochemica is a global, market-leading supplier of critical in vitro diagnostics (IVD) raw materials, including monoclonal and polyclonal antibodies, recombinant and native antigens, enzymes, molecular reagents, and custom contract manufacturing services.